Project Manager
Calcium+Company
12 days ago
Full-time
On-site
Philadelphia, Pennsylvania, United States
Administration
JOB DESCRIPTION
PROJECT MANAGER
Project Management Department
Reports to: Associate Director of Project Manager
The Project Manager (PM) is energetic and committed to holistically managing a complex array of integrated marketing tactics, ranging from small to medium-scale cohesive programs. This person is responsible for managing the creation of project plans and driving both traditional and digital projects from conception through to implementation. Attention to detail and consistency are critical attributes to have for this role. The PM is the problem-solving partner to the account leads for all things logistical, playing an important and proactive role in helping to identify and manage project risks while leading the agency team to meet its deliverables with both decisiveness and confidence.
The PM has a can-do attitude, with a sense of urgency and willingness to take on additional tasks when necessary. The right candidate will have a strong personality and be direct in team communications, but will exhibit professionalism and diplomacy, while building strong relationships across agency disciplines and with external partners. The PM projects a calm, positive attitude toward peers and conveys confidence without overpromising on expectations.
For U.S. Job Seekers, it is the policy of Calcium+Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.
EOE/AA/M/D/V/F.
PROJECT MANAGER
Project Management Department
Reports to: Associate Director of Project Manager
Job Summary
The Project Manager (PM) is energetic and committed to holistically managing a complex array of integrated marketing tactics, ranging from small to medium-scale cohesive programs. This person is responsible for managing the creation of project plans and driving both traditional and digital projects from conception through to implementation. Attention to detail and consistency are critical attributes to have for this role. The PM is the problem-solving partner to the account leads for all things logistical, playing an important and proactive role in helping to identify and manage project risks while leading the agency team to meet its deliverables with both decisiveness and confidence.
The PM has a can-do attitude, with a sense of urgency and willingness to take on additional tasks when necessary. The right candidate will have a strong personality and be direct in team communications, but will exhibit professionalism and diplomacy, while building strong relationships across agency disciplines and with external partners. The PM projects a calm, positive attitude toward peers and conveys confidence without overpromising on expectations.
Key Job Responsibilities (Duties may include, but are not limited to all or some of the following)
- PM Methodology:
- Applies Calcium’s methodology in project plans, contracts, and status reporting and can adapt and flex the methodology for different types of projects and client needs
- Develops, maintains, and refreshes project timelines by collaborating with respective team members to ensure that all pertinent concerns have been addressed and agreed upon.
- Responsible for meeting client deadlines and budgets on all agency deliverables while delivering a quality product
- Resource Allocation:
- Responsible for ensuring that all needed assets and resources are identified at a project-level to successfully meet client expectations
- Partners with Director of Project Management to address resource needs and project staffing
- Provides input on resource estimates, allocations, and forecasting at an individual project level
- Project Finances:
- Proactively manages project-level finances based on brand fee structure and accurately calculates cost-to-complete estimates
- Develops estimates for new project asks as communicated from the account team.
- Manages project change request process
- Internal Management:
- Responsible for trafficking jobs to ensure they stay on task and on time; owns and takes responsibility for clean historical record of project workflow
- Keeps teams informed of status/next steps for all projects via daily hot sheets and weekly status meetings
- Acts as main liaison for internal creative and digital services departments
- Coordinates and organizes electronic job jackets consisting of all client deliverables/receipts, internal workflow correspondence, etc
- Facilitates communication between all team members in all phases of project development to ensure all disciplines are kept abreast of action items, feedback, next steps, client communications/conference reports, project developments, project status and direction, etc; makes sure the right people are in the right meetings
- Ensures that product delivers on time and on budget without jeopardizing quality
- Delivers instructions in a clear, concise manner, providing backup materials and documentation when necessary
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Job Qualifications (Skills/Requirements)
- Bachelor's degree required
- Proficient in project management and familiar with different project methodologies
- 3 years of experience in digital/print production of marketing sales materials (print and digital sales aids, videos, responsive websites, banner ads, email tools, etc)
- Med/legal and FDA 2253/OPDP submission experience preferred
- Microsoft Office Suite: Word, Project, Excel, PowerPoint; Acrobat Professional; web-based paperless routing and project management system administration
- Proficient in project level financial management, including different fee structures (fixed, T&M, retainer, etc)
- Strong communication skills
- Problem solver with excellent communication skills
- Proven ability to multitask and handle stressful situations and deadline pressures
- Willingness to go beyond what is described in the job description and be flexible for the team, and ultimately, the work
For U.S. Job Seekers, it is the policy of Calcium+Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.
EOE/AA/M/D/V/F.